APA member - $15 

Non-member - $25 

Student - Free plus one event volunteer shift

Submission fees must be paid in full prior to the submission deadline.

Submission fess are non refundable and per submission/item.

The submission fee is payment to be considered and for your item to be judged by the jury for entry into the event.

A submission fee payment does not guarantee acceptance into the show.

Submission fees are to be paid through our website under Event Fees. If you are not able to pay online, you may arrange alternative methods of payment with the events coordinator before the submission deadline.

We consider a student someone who is attending a creditable post-secondary school (ex. Alberta University of the Arts, Red Deer Polytechnic, etc.) and/or currently taking classes at a studio for 5 years or less. Eligible students must also complete a volunteer shift. If you cannot complete a volunteer shift, regular submission fees apply. $15 for APA members, $25 for non-members.

Please refer to each exhibition individually for more details.

Items must be a minimum 75% ceramic to be considered.

Submitted items must be available for sale with APA retaining 30% commission.

Only finished work will be accepted. Pieces can not be altered, fired or re-fired after submission.

Submitted work should be of good quality and be free from any defects including cracks or broken elements.

The APA has the ability to make any final decisions (if the item is accepted or rejected) when the item is dropped off. If we find that the item has defects, like cracks, the APA reserves the right to reject the item and withhold it from the show without notice.

Submitted work should be of good quality and be free from any defects including cracks or broken elements.

Sculptural work may have cracks and flaws such as glaze crawling and crazing, but these flaws must be intentional and clearly defined as part of the piece and in the written submission.

The APA has the ability to make any final decisions (if the item is accepted or rejected) when the item is dropped off. If we find that the item has defects, like cracks, and it was not clearly defined as part of the piece in the written submission, the APA reserves the right to reject the item and withhold it from the show without notice.

Functional Items must be food safe and fit for its intended function.

Sculptural items are not functional and do not need to be food safe. However, this category is not meant to be a fall back in the event that the work was originally intended to be functional but a flaw has limited that function.

Please refer to Stein Show Requirements for submitting steins.

Wheel thrown: 70% of the item must be made on the wheel.

Handbuilt: 70% of the item must be handbuilt.

Due to the fragile nature of ceramics and the need to transport work between multiple locations, extreme care must be taken by the artist to securely and safely pack their own work.

Sturdy boxes lined with foam are suggested.

Each piece of work should be wrapped in bubble wrap and placed inside a box (again preferably foam-lined).

Each item must be individually packaged and include the appropriate ArtCall label.

When shipping items, individual boxes may be packaged together into a larger box labeled "Fragile”.

Keep in mind that items may be relocated several times.

The APA is not responsible for any damage or loss. Artists are responsible for their own insurance.

Since our jury process is conducted online, it is vital that your provide clear, crisp, clean, and accurate photos of your item from multiple angles.

We highly recommend that photos have a plain background, free from clutter, and be well lit with minimal shadows or harsh highlights.

Judges are asked to review the teapots on the following criteria:

Originality: Is there something fresh and new about the content? Is the work individual and/or personal in its approach?

Creative Expression: Is the piece memorable? Move you in an emotional or intellectual way? Challenge your thinking? Leave a lasting impression?

Technical Skill: Does the piece reflect high quality technical skill?

Surface Design: Interesting/Creative techniques used? Is the composition well considered?

Photo: Is there multiple photos of different angles of the teapot? Is there decent lighting? Photo is clear with little to no clutter in the background? Is the photo(s) in focus?

All steins submitted must be functional and hold at minimum 16oz.

Village Brewery provides a complimentary fill of beer in the stein to guests who purchase a stein.

The Teapot Show puts an emphasis on teapots.

When submitting please only include photos of the teapot and price only the teapot.

If the teapot is part of a set you may contact the events team before the submission deadline and inquire if it is possible to display the tea set as a whole at the exhibition. Inquiries will be consulted on a case by case basis.

Organizer Details

This exhibition (“Teapot Show”) is organized by Alberta Potters Association, a non-profit volunteer run organization.

Eligibility

Participation is open to artists who:

• Are Alberta residents

• Submit original ceramic works of art created by the artist; and

• Agree to abide by these Terms and Conditions.

Submission and Selection

• All works must be the artist’s own original creation. Copies or reproductions of other artists’ works are not permitted.

• Submitted items must be available for sale, with APA retaining 30% commission.

• The APA has the ability to make any final decisions (if the item is accepted or rejected) when the item is dropped off. If we find that the item has defects, like cracks, the APA reserves the right to reject the item and withhold it from the show without notice.

• Accepted artists will be notified by the date listed on the application.

Artwork Specifications

• Each artist may submit up to 5 works.

• Items must be a minimum 75% ceramic to be considered.

• Only finished work will be accepted. Pieces can not be altered, fired or re-fired after submission.

• Submitted work should be of good quality and be free from any defects including cracks or broken elements.

• Sculptural work may have cracks and flaws such as glaze crawling and crazing, but these flaws must be intentional and clearly defined as part of the piece and in the written submission.

Delivery and Collection

• Artists are responsible for delivering and collecting their works at their own expense.

• Artists are also responsible to organize delivery, shipping, and collection with the events coordinator.

• Artwork must be delivered by the date outlined on the application.

• Works not collected by within 30 days after the event  may be donated, recycled, or disposed of at the organizer’s discretion.

Display and Handling

• The organizers will handle artworks with care but are not liable for loss or damage.

• Artists are encouraged to arrange their own insurance coverage for their works during transit and exhibition.

• Artists are responsible for appropriate packaging for the work for transit. 

  • Alberta Potters Association considers padded boxes and work wrapped in bubble wrap appropriate packaging. Elements like lids should be wrapped separately from the teapot in bubble wrap before placing both the teapot and the lid in the box. Artists should consider packing multiple teapots in separate boxes. 

• Artists are responsible for labeling boxes. 

  • If Artists are dropping the teapot off in person the exterior of the box should include the ArtCall submission label which includes the image of the teapot, title, artist name, and submission number. 

  • If Artists are shipping their teapot the Artcall submission label should be included inside the box. The exterior of the box should make it clear that the contents inside the box are fragile. And include the correct shipping address, please refer the acceptance email for the correct shipping address - this address is subject to change for each event. 

• Alberta Potters Association is not liable for any damage or loss.

• The organizers reserve the right to determine the placement and presentation of artworks.

Sales 

• Artists must indicate the sale price on submission.

• As a non-profit exhibition, Alberta Potters Association may retain a commission of 30% on all sales to support future community art events.

• Payment for sold works will be made to the artist within 14 business days of the exhibition’s close.

Copyright and Promotion

• Copyright remains with the artist.

• By exhibiting, the artist grants Alberta Potters Association the right to use images of their works for non-commercial promotional purposes (e.g., website, social media, press releases, and exhibition catalogue).

• Any use will be credited to the artist.

Health and Safety

• Artists must ensure that their artworks and display methods comply with safety regulations.

• Works that are considered hazardous or inappropriate for public display may be refused.

Communication

• All official communication between the organizers and artists will be conducted via email unless otherwise specified.

• Artists are responsible for providing an accurate and regularly monitored email address upon registration.

• Important updates (including selection results, delivery details, and event announcements) will be sent through the contact details provided.

• Failure to respond to communications within 3 days may result in forfeiture of the artist’s place in the exhibition.

• Artists may contact the organizers at events.albertapotters@gmail.com for inquiries regarding participation or event logistics.

Respectful Communication:

• All communication between artists, organisers, volunteers, and attendees must remain respectful and professional at all times. The organisers maintain a zero-tolerance policy for rude, abusive, or disrespectful language or behaviour in any form (written, verbal, or digital). Any artist who engages in such behaviour may be immediately dismissed from the exhibition without refund or further participation, at the organisers’ discretion. Further consequences may be implemented on a case by case basis.

Withdrawal and Cancellation

• Artists who wish to withdraw must notify the organizers before the submission deadline outlined on the application.

• The organizers reserve the right to cancel or postpone the exhibition due to unforeseen circumstances (e.g., venue issues, public health restrictions). In such cases, all reasonable efforts will be made to reschedule or return artworks.

Agreement

By submitting artwork for consideration, the artist acknowledges that they have read, understood, and agree to these Terms and Conditions.

By purchasing a table and once the transaction goes through vendor is acknowledging and agreeing to the Terms and Conditions

1. Eligibility and Products

• The market is intended for ceramic artists, potters, and makers of original, handmade ceramic art and functional pottery.

• All products must be handmade, artist-designed, or otherwise approved by the market organizers.

• Mass-produced goods, resold products, and items unrelated to the market's focus may not be displayed or sold without prior written approval.

• The organizers reserve the right to request product photographs or additional information and to decline products that do not align with the market's purpose.

2. Applications and Acceptance

• Once transaction of the table goes through, the Vendor has been accepted into the Winter Sale

• The organizers (APA) reserve the right to remove the vendor from the Winter Sale at any time.

• Vendor spaces are limited and may be selected based on artistic quality, originality, product variety, and overall market balance.

• Vendor must have written approval to transfer or share tables space at least 48 hours before the Winter Sale.

3. Vendor Fees and Payment

• All vendor table fees must be paid to be accepted into the Winter Sale.

• A vendor's space is not confirmed until the required payment has been received.

• Vendors are responsible for all costs associated with preparing, transporting, displaying, and selling their products.

4. Cancellations and Refunds

• Vendor cancellation requests must be submitted in writing.

• Deadline to receive a full refund is October 1st

• After October 1st refund requests are dealt by a case by case basis

• The organization cannot guarantee a full refund after October 1st

• If the organizers cancel the event, vendor fees will be refunded.

• If the event is postponed, relocated, or affected by circumstances beyond the organizers' control, vendors will be notified of the available options.

5. Booth Space and Setup

• Vendors must remain within their assigned booth space and comply with the dimensions and layout provided by the organizers.

• Booth fees include only the items and services specifically listed in the vendor table listing.

• Booth displays must be stable, professional, and safe for visitors.

• Vendors must not block walkways, emergency exits, neighbouring booths, or accessibility routes.

• Setup and teardown must take place within the designated times.

• Vendors must not begin dismantling their booth before the official closing time without permission.

• All packaging, rubbish, and display materials must be removed at the end of the event, and the booth area must be left clean.

6. Ceramic Product Safety

• Vendors are responsible for ensuring that their products are safe, accurately represented, and suitable for their intended use.

• Functional ceramics intended for food or beverage use must comply with applicable food-contact safety requirements.

• Vendors must ensure that their work is properly finished, stable, and free from defects that could reasonably pose a risk to customers.

• Products intended for decorative use only must be clearly identified when their appearance or design could otherwise suggest functional use.

7. Sales, Pricing, and Transactions

• Vendors are responsible for setting their own prices and managing all sales.

• Prices must be clearly displayed, and vendors must communicate any applicable taxes or additional charges to customers.

• Vendors are responsible for their own payment processing, cash handling, receipts, refunds, and customer service.

• Vendors must comply with applicable tax, business licensing, consumer protection, and other legal requirements.

• Unless otherwise agreed in writing, vendors retain all revenue from their sales and are responsible for any associated transaction fees.

8. Vendor Conduct

• Vendors are expected to treat customers, fellow artists, volunteers, and organizers respectfully.

• Harassment, discrimination, threatening behaviour, and disruptive conduct will not be tolerated.

• Vendors must follow all event rules, venue policies, and reasonable instructions from event staff.

• Vendors must not engage in misleading advertising, false claims about their products, or conduct that materially disrupts the event.

• The organizers may require a vendor to remove an item or leave the event if these terms are seriously breached.

9. Intellectual Property and Photography

• Vendors retain ownership of their original artwork, designs, photographs, and other intellectual property, subject to applicable law.

• Vendors are responsible for ensuring that their products and displays do not infringe the intellectual property rights of others.

• The organizers may photograph or film the market for promotional, documentation, and social media purposes.

• By participating, vendors consent to reasonable incidental photography of their booth and participation for these purposes. Any broader use of identifiable vendor images or artwork should be subject to appropriate permission.

• Vendors should notify the organizers in writing of any reasonable photography concerns before the event.

10. Insurance, Liability, and Security

• Vendors are responsible for their own products, equipment, cash, and personal belongings throughout the event.

• Vendors must determine whether business liability insurance or other coverage is required by the venue, organizers, or applicable law.

• Vendors are responsible for damage, injury, or loss arising from their own negligence, misconduct, or failure to comply with applicable requirements, to the extent provided by law.

• The organizers will take reasonable steps to coordinate the event but do not guarantee against theft, damage, accidents, or other losses.

• Nothing in these terms excludes or limits any liability that cannot legally be excluded or limited.

11. Health, Safety, and Accessibility

• Vendors must comply with applicable fire, electrical, health, safety, and accessibility requirements.

• Open flames, hazardous materials, unsafe electrical equipment, and other potentially dangerous display elements are prohibited unless expressly approved.

• Ceramic work and display fixtures must be arranged to minimize the risk of breakage, falling objects, cuts, or trip hazards.

• Vendors must immediately report accidents, injuries, damaged property, or other safety concerns to event staff.

• Vendors must follow emergency procedures and any instructions issued by the venue or organizers.

12. Event Changes and Force Majeure

• The organizers reserve the right to make reasonable changes to event schedules, layouts, programming, or operational arrangements when necessary.

• The event may be delayed, relocated, postponed, or cancelled due to severe weather, venue issues, emergencies, public safety concerns, or other circumstances beyond the organizers' reasonable control.

• Vendors will be informed of significant changes as soon as reasonably practicable.

• Any refunds or other remedies will be handled according to the event's stated cancellation policy and applicable law.

13. Non-Compliance

• Vendors who fail to comply with these terms may be asked to correct the issue, remove non-compliant products, or cease participation.

• Serious or repeated violations may result in removal from the event without a refund, where permitted by the stated policies and applicable law.

• The organizers reserve the right to make reasonable decisions regarding event operations, vendor safety, and compliance with these terms.